THE IMPORTANCE OF MEETING MINUTES

Written By Kevin McKernan

Why Meeting Minutes Matter…

  • Legal Compliance

  • Accountability

  • Historical Documentation 

Generally, companies structured as corporations, LLCs, or nonprofits need to keep meeting minutes for the following reasons…

  • Corporations

  • Limited Liability Companies (LLCs)

  • Nonprofit Organizations 

How Often Do Companies Need to Take Meeting Minutes?

  • Board of Directors: Typically, corporations are required to record minutes at board meetings, which are typically held quarterly.

  • Shareholder Meetings: Most corporations are required to hold shareholder meetings annually, but many have them more often.

  • Committee Meetings 

Key Elements in Meeting Minutes…

  1. Date, Time, and Location

  2. Attendees

  3. Agenda

  4. Discussion

  5. Decisions

  6. Action Items

  7. Voting Results

  8. Signatures 

This document is designed for general information only. The information presented in this document should not be construed to be formal legal or tax advice nor the formation of a lawyer/client relationship. 

For more information on this and other topics, please contact Kevin via any of the channels listed below:

📧 kevin@kmckernan.com  | 📞 718-317-5007

Kevin McKernan
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